DIR 3 KYC

DIR3 KYC is a filing procedure for director KYC and DIR-3 KYC forms. It is a unique director identification number allotted to every person who wishes to become directors of a company or designated partner in any LLP. DIN is a unique identification number assigned to a person who wishes to become a director or who is already a director of a corporation.

A DIN is obtained by applying eForm DIR-3, which was originally intended to be a one-time process for anyone seeking to become a director of one or more companies. However, due to the revision of MCA's register, all directors of the company including DIN are now required to submit their KYC details in e-form DIR 3 KYC.

KYC stands for “Know Your Customer”. It is a process undertaken by banks and other financial institutions to establish the correct identity of a customer by verifying their documents (PAN, passport, utility bills, etc.) before doing business with them.

The Ministry of Corporate Affairs ("MCA") also conducts a similar process wherein the details and documents of individual DIN holders are verified with the help of electronic forms. This ensures that the correct details of the DIN holders are updated in the MCA registry.

This data is very useful especially when the government wants to trace a director or designated partner for any acts of non-compliance or fraud committed by him/her.

Purpose of DIR 3 KYCForm

Every director shall inform the companies in which he/she is a director of the DIN in DIR-3B within 30 days of receipt of notification of approval of DIN. Similarly, Company Secretaries and Managers shall intimate their Income Tax Permanent Account Number (PAN) to the Company. The company is required to inform the Registrar in Form DIR-3C within 15 days of receiving the notice regarding the Directors' DIN.

DIR-3 KYC is a DIR-3 KYC online (“Form”) that every person, whether resident/non-resident/foreign national, irrespective of Director Identification Number (“DIN”) is required to fill.

DIN is an eight-digit unique number allotted by the Central Government to individuals who wish to become directors and/or designated partners in a limited liability partnership (“LLP”) in a company.

Even if the DIN holder is not a director in the company or a designated partner in an LLP, they are still required to fill out the DIR-3 KYC form.

Type of DIR-3 KYC Filing

DIN holders can file and update their DIR 3 KYC details for the previous financial year through e-form and web services. These are the two types and specifications mentioned below.

• Update KYC Details Through e-form DIR-3

  The web services are available to DIN holders who have previously submitted e-Form DIR-3 KYC in previous financial years and do not require an update in KYC details and can update KYC annually.

• Update your KYC Through Web Services of DIR-3

  As per MCA, the DIN holder filling KYC details during the initial period should file KYC details through e-form DIR-3 KYC and web service access is not available to the individual, the DIN holder also needs to update. KYC through e-form DIR 3 KYCif an update is to be updated. DIR-3 No access to web services to update KYC.

Filing Process of Form DIR-3 KYC

The question that arises every time is How to file dir-3 KYC ? Following the procedure of filing form DIR-3 KYC;

DIR-3 KYC Form Download First

Search for the DIR-3 KYC form and download it to your computer.

Provide DIN Specification

The individual or any director has to provide his DIN in the KYC form, the status will get as 'Approved'. Directors whose DIN has been deactivated for non-payment of DIR 3 KYCcan still file the form after the due date by paying the late filing fee.

Fill in the Details of the Individual DIN Holder

1. Open the form and enter the DIN in the first field and click on 'Pre-Fill'.
2. Now, enter the DIN holder's name, father's name, date of birth, and PAN as per his/her PAN database.
3. Click on the 'Verify PAN on receipt' button to ensure the correct details are filled in as per the PAN database.
4. Click on the applicable radio button for Citizenship, Residential Status, and Gender of the DIN holder.
5. Enter your Aadhaar, Passport, Driver's License, or Voter ID details in the required fields.
6. Enter your individual DIN holder's email address and mobile phone number.
7. Enter the residential address (permanent/current) of the individual DIN holder.
8. Attach any one of the PAN cards and Aadhaar card, passport, driving license, or voter ID as proof of identity (passport mandatory for foreign nationals).
9. Attach any one of the electricity bills, telephone bills, bank statements, etc. (not older than 2 months from the date of submission) as proof of residence.

Attachments Mentioned Above Should Fulfill the Following Criteria

• Notarized or Apostilled by the required certifying authority if the individual DIN holder is a resident outside India; Or

• Certified Practicing Professional (CA/CS, CMA) if the individual DIN holder is a resident of India.

1. Affix Digital Signature

Enter details of Practicing Professional (CA/CS/CMA) and click on the “Check Form” button. Now, affix the digital signature (Class 2/Class 3) of the individual DIN holders and professional practitioners and click on the "Prescrutiny" button.

2. Verify the OTP you received

After successful pre-verification, the “Send OTP” button will be activated. An individual DIN holder will receive two separate OTPs, one on his/her mobile number and the other on his/her email ID.Enter the OTP in the corresponding field and click on "Verify OTP".

3. File Form DIR 3 KYC

After OTP verification, save the form.Now, login to the MCA21 portal with your username and password and upload the form.An invoice will be generated after uploading the form. One should practice saving the invoice for future reference.

Specification of DIR-3 KYC due Date 2022

• All persons who have been allotted "DPIN/DIN" on or before 31.03. 2022 and the status of such Director Identification Numbers is 'Approved', the DIR-3 KYC form is required to update KYC details in the MCA system on or before 15th October 2022.
• MCA extended the deadline of filing the Form of DIR-3 KYC in respect of Financial Year 2021-22 from 30/09/2022 to 15/10/2022 without payment of a fee. In General Circular 9/2022 dated 28/09/2022.
• The deadline for filing DIR 3 KYCfor FY 2021-22 is on 15/10/2022. The process of deactivation of non-compliant DINs will be initiated and completed in due course. Stakeholders should note that the web service will not be available for filing DIR-3 KYC pending this activity. Payment of DIR-3 KYC can be done after completion of scheduled activities, as above, upon payment of applicable fees and availability of services on the portal. Concerned, please take note and plan accordingly.

Details of DIR-3 KYC Web On V3 Portal

Here are some questions regarding DIR 3 on the V3 portal;

1. For DIR 3 KYC Filing on the V-3 Portal, the Question Arises is, Is Mandatory to Create a Separate Login ID for Each DIN Holder?

• Professional ID: Professional from his V3 Business User ID n. can file DIR-3 KYC for Number of Directors. DG

• Director ID: If business login is not available, the login ID of each director as a registered user/business user respectively must be created for filing DIR3 KYC. DG

2. If any DIN Holder has Already Filed DIR 3 KYCNon-Web/Web-based in the V2 Portal in 2022, Whether Such a Person is Required to File their KYC again for the V3 Portal in 2022

• If a DIN holder has already filed their DIR-3 KYC in the V2 portal in 2022, there is no need to file again in 2022 in the V3 portal.

3. On the V3 Portal, How to Check if the DIR-3 KYC of the Director has been Filed or Not?

• You need to follow the following steps:

✔ Login to MCA V-3 Click on My Application, Company E-Filing,

✔ Din Related Filing DIR-3 KYC

✔ Web Mention click on DIN and Send OTP (DG)

✔ Mention the OTP received on the mobile number and email id of the DIN holder

✔ Then proceed to OTP on the next slide,

✔ After that, it will show the status of KYC (DG).

4. Find the Option of DIR KYC on New V3 Portal

Follow the steps mentioned below;

• Log in to MCA V-3

• Click on My Application

• Click on Company E-Filing

• Click on DIN Related Filing

• Click on DIR-3 KYC Web

All about DIR-3 KYC Fees

No fee is payable if Form DIR -3 KYC/DIR-3 KYC Web is filled in on time.If the form is not filled in on time,a One-time fee of Rs. 5,000/- is payable.

Application for KYC of Directors Company

Director Identification Number (DIN) is a unique identification number given to a person who is a director or an existing dir3 KYC of directors of a company. In this digital age, an application in eForm DIR-3 is sufficient to get a DIN.It was a one-time process for anyone who wanted to become a director in one or more companies. However, now with the move by the Ministry of Corporate Affairs (MCA) to update the register, all directors with DIN will have to submit their KYC details in eForm DIR-3 KYC every year.

Consequences of Failure to Produce DIR 3 KYC

If Form DIR-3 KYC is not filled within the prescribed time then the individual's DIN will be deactivated on the MCA21 portal [Rule 11(2) Companies (Appointment and Qualification of Directors) Rules, 2014.

Deactivated DIN will be reactivated only after filling the DIR-3-KYC 3/DIR-3-KYC web form and Rs. 5,000/- (Rupees Five Thousand) or any amount prescribed from time to time under the Companies (Registration Offices and Fees) Rules, 2014 [Rule 11(3) of the Companies (Appointment and Qualification of Directors) Rules, 2014].

Directors are “Default Officers” and in cases of non-compliance and fraud committed by the company, the government has to impose a fine or imprisonment, or both, on every such officer of the company.

To fulfill the same purpose, the Ministry of Corporate Affairs should maintain the latest personal details of these defaulting officers in their register so that timely communication can be sent to them whenever required.