Whatsapp : 6375295726

How Onlinexbrl Works?

Here are the easy steps to get our quality services on time.

noimage

Step 1

FILL YOUR ENQUIRY FORM

Fill your enquiry form for the details required.

noimage

Step 2

MAKE PAYMENT

Complete Your Payment process for your services

noimage

Step 3

SEND YOUR DOCUMENTS

Share documents with our team for the completion of process.

noimage

Step 4

SERVICE COMPLETED

Your service is complete for any other service contact us.

Registered Office Change

The registered office change shall be reported to the Ministry of Corporate Affairs (MCA). There are four different types of changes in the address of the office of a company. The company carries out its activities where the business is registered.

A business can have an office, factory, or branch, as its registered office. The place of business of the company is determined by the location of its office in India.

The Registrar of Companies (ROC) is selected by the state or where the company’s office is situated. The Registrar of Companies is to be notified of any change of address at a company’s office within 15 days.

Types of Registered Office Change

The different types of change in the office can be as follows

  1. Within the Same City
  2. Change of Registered Office Within Same State and under the Same ROC
  3. Within the same state but under different ROC
  4. From one state to another state

Procedure for Change in Registered Office Within Same city

The Board of directors of the company may decide to shift its current address due to reasons like a geographical expansion of the company, growth of business and expansion of the business infrastructure.

The process of change in registered office is as follows:

Step 1 : Hold a board meeting and pass board resolution by circulation

  • To consider and approve the registered office change of the company within local limits
  • To authorize the company secretary or any director of the company to file a notice of change of the situation of the office registered with the registrar.

Step 2 : In the case of a listed company, disclose the Board meeting to stock exchanges (where the shares of the company are listed), 24 hours before the conclusion of the Board meeting and post the same on the website of the company within two working days.

Step 3 : File the notice of change of the situation of the office registered and verification in Form INC-22 with the registrar within 30 days of the registered office change with the required documents and fees.

Step 4 : Change the existing registered office address of the company with the new address

  • Outside of every office or place in which its business is carried on;
  • On all business letters, bills and all notices and other official publications

Step 5 : Inform the change in the registered office companies act, 2013 of the company of all the statutory authorities, wherever the company is registered.


Mansee Online
Expertise in Private Limited
Company

(4.5)

Mansee Online

Expertise in Private Limited Company

(4.5)

Required Documents for Filing Form INC-22

The following are the documents required for filing Form INC-22:

  • The new address of the company for the registered address
  • Main Document for the new address is owned by the company
  • Rent agreement of the new address for the registered office change
  • Electricity bill and NOC from the owner of the new address
  • Copy of board resolution for filing with the registrar
  • Copy of the notice of EGM
  • A certified true copy of the resolution passed at EGM
  • Minutes of EGM
  • Copy of Newspaper advertisement
  • Copy of Alteration of Memorandum of association (MOA)
  • Affidavit verifying the application
  • List of creditors and debenture holders for any objections
  • Declaration from the Key Managerial personnel

Format of Board Resolution for Change of Registered Office Within The Same City

Certified Copy of the resolution passed at the Board meeting by the directors of _______________ Private limited held on _____________ at the registered office change of the company at ____________ at 11.00 a.m. and concluded at 11.30 a.m.

SHIFTING OF THE REGISTERED OFFICE OF THE COMPANY WITHIN LOCAL LIMITS WITHIN THE SAME CITY

‘Resolved that pursuant to the provisions of section 12 and other applicable provisions, if any, of the Companies Act, 2013 read with rules made thereunder, the consent of the Board of directors of the company be and hereby to shift the registered office of the company from _______ to ________ with effect from ________. Resolved further that for the purpose of giving effect to this resolution, Mr./Mrs. (Name of the director) and (Company secretary) be and hereby authorized to registered office change on behalf of the company, to do all such acts, deeds and things as necessary to sign and execute all necessary documents, applications and returns to the aforesaid resolution with the filing of Form INC-22 for return of change in address registered office with the Registrar of companies. By order of the Board of directors ___________________ Private Limited
Director
DIN:
Place:
Date:

Procedure for Shifting of Registered office From One State to Another

The steps for change of office registered are given as follows:

Step 1 : Board resolution for approving the change of registered office from one state to another

Step 2 : Special resolution for approving the registered office change in office from one state to another and alteration of Memorandum of association

Step 3 : E-Form MGT-14 for filing the resolution within 30 days of passing of resolution with the registrar with:

  • Special resolution with explanatory statement
  • Altered memorandum of association
  • Consent to shorter notice

Step 4 : Prepare the list of creditors and debenture holders, drawn up to not more than 1 month preceding the date of application

Step 5 : Keep the list of creditors and debenture holders, open for inspection at the registered office.

Step 6 : Sending the Individual notice inviting objection as Companies rules, by registered post with acknowledgment due to each debenture-holder and creditor of the company not more than 30 days before the filing of INC-23.

Step 7 : Sending the Individual notice inviting objection as Companies rules, by registered post with acknowledgment due to each debenture-holder and creditor of the company not more than 30 days before the filing of INC-23.

Step 8 : Sending by registered post with proof of sending attached in INC-23, not more than 30 days before the filing of INC-23 with acceptance of notice inviting objection under Companies rules, 2014 together with the copy of the application submitted to the registrar.

  • In the case of a listed company - the Securities and Exchange Board of India (SEBI) and
  • In case of any other regulatory body for registered office change – Chief secretary of the concerned state government or the union territory

Step 9 : Filing of application to ROC in Form GNL-1 with the detailed application with all the annexures including proof of service of the application to the Chief Secretary

Step 10 : E-Form INC-23 for application for approval of regional director within a month of the list of creditors with

  • A copy of the memorandum of association with proposed alterations and articles of association, if altered
  • A certified true copy of the notice of the general meeting with an explanatory statement.
  • A certified true copy of the special resolution sanctioning shifting of office registered.
  • A copy of the minutes of the general meeting at which the resolution of registered office change authorizing the alteration was passed, giving information on the number of votes cast in favor or against the resolution
  • Certified copy of advertisement given in newspaper in INC-26
  • List of creditors and debenture holders
  • Proof of service of the notice inviting objections sent to creditors & debenture holders with authenticated copies of the notice
  • Proof of service of the application with the authenticated copies of notice inviting objections sent to the registrar, chief secretary of the state or union territory, ROC, SEBI, and other regulatory bodies signed by two directors and one of the directors should be a managing director.
  • Affidavit from directors for compliance with registered office change
  • Affidavit verifying application signed by two directors one of them shall be a managing director if any.
  • Affidavit verifying the dispatch of a notice to the chief secretary of the concerned state government or union territory, ROC, SEBI, or other regulatory bodies signed by two directors one of them shall be a managing director of the company.
  • Affidavit verifying the list of creditors and debenture-holders, if any regards the correctness and affairs of the company.
  • Affidavit verifying non-retrenchment of employees
  • Affidavit cum undertaking from the directors to meet future debts, liabilities towards government dues, statutory dues and other payment
  • Affidavit regarding neither any inquiry, inspection, or investigation initiated against the company for registered office change nor any prosecution is pending against the company as per the Companies Act, 2013
  • Auditors certificate verifying the list of creditors
  • Power of attorney or board resolution for authorization
  • No objection from creditors or debenture holders or copies of objections received
  • Details of responses with the counter-reply from the company were received either in the electronic mode or in a physical mode in response to the advertisements and notices issued to creditors, debenture holders, registrar, chief secretary, and SEBI.

Step 11 : Filing of application with complete annexure in physical form with regional director including challan of filing of E-Form INC-23

Step 12 : In case of no objection received for registered office change from any person in response to the advertisement or notice, the application is given for orders without hearing and the order by approving or rejecting the application passed within 15 days of the receipt of the application

Step 13 : Where an objection is received, the regional director should call for a hearing and direct the company to file an affidavit to record the consensus reached at the hearing and executing the order shall be filed within 60 days of filing the application.

Step 14 : Where the hearing has reached no consensus then the company shall file an affidavit specifying the manner in which the objection is resolved within a definite time period, for registered office change reserving the original jurisdiction to the objector for pursuing the legal remedies, after the change in registered office. Upon execution, the regional director must pass an order confirming or rejecting the alteration within 60 days of the filing of the application.

Step 15 : E-Form INC-28 for registration of order of regional director within 15 days from the date of receipt of a certified copy of the order.

Step 16 : E-Form INC-22 is filled for notice of change of office registered within 30 days of approval of the new address by the board with:

  • Proof of office registered with rent agreement or sale deed
  • Copies of utility bills for registered office change i.e., proof of evidence like telephone or electricity bill stating the address of the premises not older than two months to be attached
  • Altered memorandum of association
  • Authorization from the owner with proof of ownership
  • Certified copy of the order of the regional director
  • List of all companies with CIN having the same office if any.

Registered Office Change Process

1
Checking Name Availability

Documents Required

  • New address is owned by the company
  • Rent agreement
  • Electricity bill and NOC from the owner
  • Copy of board resolution
  • Copy of the notice of EGM and resolution passed
  • Copy of Newspaper advertisement
  • Copy of Alteration of MOA
  • Declaration from the Key Managerial personnel



3
Filing of Documents

Filing Form MGT-14 and INC-23

  • Form MGT-14 is filed for Board resolution approving the change of registered office.
  • Form INC-23 is filed for change from one state to another with Newspaper advertisement in INC-26.
2
Filing of Documents

Filing Form INC-22

Form INC-22 filed with the required documents and fees with the registrar within 30 days of the change in registered office.










4
Filing of Documents

Submit Forms to the ROC

INC-23 is submitted with a copy of MOA, copy of the general meeting notice, copy of advertisement in Form INC-26, affidavit from directors, etc. with the registrar.

Frequently Asked Questions

What are the various circumstances where a company can change its registered office?
The members & board of the company may decide to change the location of the office registered at any time after incorporation. The need arises in the following circumstances for registered office change:
  • When companies are growing at a faster speed and infrastructure is not fit for the company’s incorporation
  • When the company’s office is situated on leased land.
  • When a company is planning to explore new businesses
Can a change in registered office occur immediately after company incorporation?
Yes, the office can be changed whenever it is required. It can be changed at any time after incorporation by following the given process provided in the Companies act.
Can the registered office be changed from a commercial address to a residential address?
Yes, the registered office change can be shifted from a commercial address to a residential place because a registered office can be kept at a residential address too.
How long does it take to change the address of the registered office of the company?
The government shall dispose of the change of the office registered application outside the state within 60 days of the application. The consent is taken from creditors and debenture holders before passing the resolution.
Can I change the registered office?
The shifting of the registered office changes from one place to another outside the local limits of any city within the jurisdiction of the same ROC and within the same state. The shifting of registered office section 12, 13 of the Companies Act, 2013 provides that a company must have its registered office within 30 days of incorporation.
How to send the intimation about a change of registered office to the registrar?
The registrar of companies must be intimated by filing INC-22 with mandatory attachments of the rent agreement in case of rental property and NOC from the owner in case of owner’s property.
Is the registered office the same as the head office?
Each company has a place of business that performs the activities of the business. The place of business is called a registered office change which can be different from the head office.

Why Choose Us?

Affordable
Price

Industry Expert Assistance

No Fake
Promises

No Hidden
Charges

Quick
Solutions

Prioritize
Customer

Why Choose Us?

Affordable
Price

Industry Expert Assistance

No Fake
Promises

No Hidden
Charges

Quick
Solutions

Prioritize
Customer

Other Business Services

In addition to registration or incorporation, a business may require other registrations depending on the business activity undertaken. Talk to an Advisor to find out registrations your business may require post registration.

Client Testimonials

More than 50,000 people use Onlinexbrl every month, and our platform has enabled the completion of thousands of services. We at Onlinexbrl are confident in the excellence of our services and prioritize our customers’ satisfaction with our dedicated services. Our team upgrades their knowledge to ensure the top-notch quality of the services related to registrations, compliance & legal.

Got Expert consultation & affordable trademark services


Sachin Khatge | Verified

Good Services for Registration, I get there more services in near future.


Megha Patel | Verified

Thanks to The Team of Onlinexbrl, which help me with XBRL services. I trust this platform.

Meera Kapoor | Verified

I am glad to meet these hardworking & cooperating people. No Fake promises are made by them. The service is quick and provides follow-up about the process.

Rohit Jain | Verified

Obtained Trademark Service from them, I got my trademark registered and I am satisfied with their services and also planning to take more services from them.

Shivam Garg | Verified

I purchased their GST package and they provided me best services. Among all the legal platform i used, they are Trustworthy and Reliable.


Saloni Kapoor | Verified
Talk To Expert
chat : 6375295726

Mansee

Your Expert Assistant Is Here