PF Registration

PF Registration is a voluntary provision for less than 20 employees and compulsory for more than 20 employees. There is an amendment of 10 employees. It is mandatory for all companies and the nature of their work.

The employer should initiate the deduction of PF from the employee’s salary on a monthly basis. The rate of the employer’s contribution is 12% of the employee’s basic salary plus a dearness allowance.

The withdrawal of EPF amount on retirement at the age of 55. An individual can cumulatively have an EPF account in his name. The complete details of the employers are name address, email ID, PAN of the employer, username and PF login and return filing.

Process of PF Registration Online

The steps involved in the registration online process of PF are as follows:

Step 1: EPFO Firm Registration

Visit the EPF online website then click on ‘Establishment registration

Step 2: Unified Shram Suvidha Portal (USSP)

Sign up to USSP by clicking on the ‘Sign Up’ option.

Step 3: Providing details of the Employer

Fill in the name, email address, phone number and verification code for creating an account.

Step 4: Log in to the account

Applying for new registration under ‘The Employees Provident Fund and Miscellaneous Provision Act, 1952 then click on submit button.

Step 5: Complete the Registration Form

First, Fill in the Establishment details. Then:

First Name: The PF registration requirement is the Name as filed in the Income Tax department.

PAN of the employer: The website has a message for the registration status.

Question or answer: Complete the CAPTCHA verification process.

Mobile PIN: The website can PIN generated for mobile numbers. Select the option for declaration after getting the PIN.

Email Activation: The website will redirect to the email address where you can activate the link of the application for registration of EPF.

Step 6: DSC Registration

The employees can log in to the portal using their username and passwords. The instruction manual includes the details of employer registration and DSC registration of the employer.

Documents Requirements for EPF registration online

The documents required for registration process are given below as follows:

✔ Sole Proprietorship

Name and PAN of the applicant, Driving license or passport or voter ID, address proof and phone number.

✔ Trust or society

PAN and address proof of members.

✔ Partnerships

Registration certificate of firms, Partnership deed, identity proof and address proof of all partners.

✔ LLP or Company

The Incorporation certificate, identity proof, DSC of directors, MOA & AOA and address proof of directors.

✔ Employees

The name of the employee, father’s name, birth date, mobile number, identity proof, bank account & IFSC code, voluntary application, employee details and signature.

✔ Bank statement

✔ Digital Signature

You have to submit the Digital Signature certificate also.

Eligibility Criteria of EPF Registration Process

The registration of PF is regulated by the central government under ‘The Employees Provident funds and miscellaneous provisions act, 1952 and extends to the whole of India except Jammu & Kashmir.

The registration is compulsory as follows:

• Every factory in an industry employs 20 or more employees. With the amendment rule of EPF, the limit is a minimum of 10 employees.
• Every other establishment has less than 20 employees who are willing to register under EPF.
• Every employee gets up to Rs. 15000/- per month. The salary is based on Basic salary plus daily allowance calculation.
• The contribution for every employee who joins the company is covered in the EPF registration for employers who have to compulsorily contribute must be made regularly and a percentage of his salary.
• The rate of contribution of establishment from the employer is 12%
• The rate of contribution of the establishment from an employee is 12%.
• The rate of contribution to the Central Government is -1.16%
• The employer’s contribution to the insurance scheme is 0.5% and the highest amount paid to the nominee in event of the death of an employee is Rs. 100000/-.
• The employees having registration are already members of the Pension Scheme i.e., 8.33% of basic salary up to Rs. 15000 is contributed to the pension scheme. There is a minimum requirement of 10 years for becoming eligible under the pension scheme. The pension is paid after completion of 20 years of service.

Compliances Checklist of PF Registration

The following is the checklist of compliance by the employer and employees as follows:

• The employer and employee must pay the dues on the 15th of the following month
• The Pension fund was paid on the 15th of the following month
• The Insurance fund paid on the 15th of the following month
• The details of employees as members of the PF fund with 1 month in the registration form
• The nomination form is filled on joining the fund in the given form
• The prescribed form is filed within 15 days for the addition of members
• The prescribed form is filled in the following month before the 21st for the deletion of members
• With the PF registration number, the details of contributions from employers and employees must be filled in by the 25th of the following month in the prescribed form
• The details of wages and contributions are given by 30th April every year
• In Form 3A the consolidated statement of the contribution of the whole year
• The return of ownership of the establishment within 15 days in case of a change of ownership
• Form 12 is filled in case of transfer of PF

EPF withdrawal Online Procedure

The UAN is linked to the KYC of Aadhar, PAN and bank details for the withdrawal of EPF online. The following are the steps given for withdrawal:

Step 1: Sign in to ESI PF Registration login UAN and select the member option with username and password.

Step 2: Click on ‘Online services’ and select whichever is relevant for advance withdrawal under the option of ‘Claim under Form-31, 19, 10C and 10D.

Step 3: Enter the last four digits of the bank account number and then verify.

Step 4: Click on the ‘Yes’ button for signing the certificate of undertaking

Step 5: Click on the button ‘Proceed to Online Claim’.

Step 6: Select ‘PF Advance i.e., Form 31 for online withdrawal of funds

Step 7: Select the ‘Purpose for the requirement of advance PF’ with the amount and address of the employee.

Step 8: Submit the application with PF registration fees and check the certification box.

Step 9: There is a requirement to submit the scanned copy for the purpose-filled in.

Step 10: The employer should approve the withdrawal as requested by the employee.

A notification is sent to the registered phone number with EPFO. The amount will be transferred after the claim is processed.

Benefits of PF Registration

The key benefits of registration under PF are as follows:

1. Risk coverage

The fundamental advantage of the provident fund is to cover the risks of employees. The reasons are due to retirement, an illness or their demise.

2. Uniform account

The important aspects of the provident fund account are transferable. The PF registration how to apply can be carried forward to any other place of employment.

3. Long-term goals

Long-term goals like marriage or higher education require the urgent availability of funds.

4. Security

Authenticity and security are major benefits as it also reduces the risk of duplication of the document.

5. Pension

The equal amount is contributed by the employer which includes the employee pension scheme.

6. Special Benefits

The employees gain the special advantage of added income to savings as interest.

7. Tax benefit

The employee can get tax benefits under Income Tax Act like tax-free returns for the employees.