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Documents Required For Company Registration

documents required for company registration

The documents required for register a company in the incorporation process. In this article, we provide details and descriptions of the documents required for company registration in India. A company is a separate legal entity formed by an association of people with perpetual succession and carrying limited liability.

There are different types of companies in India. They are classified based on liabilities, members, and control. Depending on the corporate culture in India, the company can be formed in a variety of ways for tax and financial responsibilities purposes.

The company is registered with the Registrar of Companies (ROC) office under the Ministry of Corporate affairs. The ROC is operating in major states of India.

What Are The Documents Required For Company Registration ?

The ministry of corporate affairs is a government portal including details of companies incorporated in India.

The general documents that are required to be submitted for registration of LLP, One-Person Company, Private Limited Company & Public Limited Company on the MCA portal are as follows:

A. Documents of the directors and shareholders of the company/LLP partners:

1. Proof of Identification.

  • PAN card or
  • Aadhar card or
  • Driving license or
  • Passport

2. Proof of address.

  • Latest telephone bill or
  • Latest Electricity bill or
  • Bank account statement having an address

3. Director Identification Number (DIN) and DSC of all the directors and partners in LLP.

B. Documents required for register a company of the company/LLP

1. Registered office Proof of the company.

C. Memorandum of Association containing the objects of the company.

D. Articles of Association

The above-mentioned documents are required for Private Limited Company Registration in Pune.

What Are The Required Documents For One-Person Company Registration?

The list of One person company registration documents that are required to be submitted to ROC is as follows:

1. The Memorandum of Association

2. The Article of Association

3. Nominee consent in Form INC-3 along with his PAN and Aadhar card

4. Proof of registered office along with a NOC from the owner.

5. Declaration in Form INC-9 and Consent in DIR-2 of the proposed director

6. A declaration by the professional certification.

The above-mentioned documents required for register a company.

What Are The Steps In Online Company Registration in India?

The steps involved in online company registration in India are as follows:

A. Obtaining Digital Signature and Director Identification Number (DIN)

B. Name the reservation of the company

A unique name of the company must be reserved with the RUN services under the company registration online service provided by MCA.

C. SPICe+ Form-

The form is divided into two parts:

  • Part- A: Name application:
  • Part- B: Procedure for incorporation:

Once Part A is approved, the details automatically get pre-filled in Part- B in all linked forms such as AGILE-PRO, SPICe+ MOA, SPICe+ AOA, and INC-9.

D. Mandatory Attachments with documents required for register a company:

  • Directors’ and Subscribers’ KYC documents such as Aadhar cards, PAN cards, Proof of address, passport size photo, etc.
  • Director consent in form DIR-2
  • Registered address proof such as rent agreement, and NOC.

E. Approval

Once the Company registration online is done through the SPICe forms, a Certificate of Incorporation is issued with PAN.

What Is The Company Registration Number In India?

The company registration number is also known as ‘CIN’ in India. It is a unique number that is allotted by the Registrar of Companies (ROC).

Company registration number India provides the status with its relative attributes. CIN which means Corporate Identification number. The documents required for register a company during the incorporation process.

The Company registration number comprises of 21 digits. You can check company registration with the CIN of the company:

  • 1st digit: L or U for listed or unlisted companies.
  • Next 5 digits: Industry to which the company belongs.
  • Next 2 digits: The state of registration
  • Next 4 digits: The year of incorporation
  • Next 3 digits: A company is a Public Limited or Private Limited company.
  • Last 6 digits: ROC number issued by ROC during registration.

How To Check Company Registration Number In India?

Anyone can check company registration number online, date of incorporation, authorized capital, registered address, and details of all the directors of the company.

The documents required for register a company like balance sheets, annual filing documents, and other company filing documents can also be downloaded by paying a minimal fee from the website.

The steps for the company registration number check are as given below:

Step 1: Go to the MCA website

Step 2: Click on MCA services tab, select the ‘Company services’ and click on the ‘Find CIN’.

Step 3: Select the option ‘Company’

Step 4: Select the option in company registration check India ‘Search based on Existing Company / LLP name,

Step 5: The option ‘Search based on Existing Company / LLP name, then select the option ‘Start with’, enter the existing name of the company, and then click on ‘Search’.

Step 6: The CIN of the company will be viewed on the screen.

The documents required for register a company can be found on MCA.

How To Check Company Registration Status?

The process to check company registration status is performed on the MCA portal with the help of the Corporate Identification Number (CIN) or Company name. There are three simple steps to check the company registration as follows:

1. Go to the MCA website

2. Go to the ‘MCA services’ tab. You will see a drop-down list. Click on ‘View Company/LLP Master data’.

3. Enter the Company’s CIN. Enter the Captcha code. Click on ‘Submit’. You can either search for CIN by clicking the ‘Company/LLP Name’ field.

Why Is It Important For A Company To Have A Corporate Identification Number (CIN)?

CIN is commonly used for tracking all the activities and information of a company beginning with the incorporation by the ROC. The documents required for register a company in the incorporation process to obtain CIN.

You can start the search company registration number online on the MCA official website. It is used for all the transactions with the ROCs respectively.

The 21-digit number called CIN gives the meaning of easily understandable and provides in finding general company registration information India.

It is also used for checking the basic details of the companies which are registered in India under MCA. It can be used for tracking companies for different levels of details that MCA holds.

How To Check Company Name Availability?

Following are the steps for company registration name check in India:

Step 1: Enter your name of the company & click on ‘Search’

Step 2: The details will be displayed in three different ways on the screen and the documents required for register a company for name availability.

  • Situation I:

In case you get less than three results in checking company registration name availability, then the message of ‘High Probability’ will be shown, which means there is a huge possibility to get approval from the Central government for the company name.

  • Situation II:

In a condition, where the message is shown as ‘Moderate Probability’ then there are 50% chance for the name of your company to be approved.

  • Situation III:

In a condition where eight or more results are shown then the message of ‘Low Probability’ will be displayed. Then there is a very low probability of approval of the company name. In such a case, you should think of another name for your company.

Closure Now….

The documents required for register a company is discussed in this article. The company registration form in SPICe+ form must be filled with the required documents on the MCA portal along with the prescribed fees. After the verification process, ROC will issue the company incorporation certificate. The process of checking the registration number and status on the MCA portal.


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