Documents required for company registration in india

Every business who wants to start a company in india wants to know complete details about what documents are required for company registration in India.

In India Registrar of companies is very specific about documents, in this article we are providing complete details about  Documents required and other important points to remember.

There are a lot of legal steps that need to be taken to register a company. In this article, we've listed the most important documents that will help you during the company registration process in India.

How Many Types Of Company Registrations In India Are Available?

Before giving out the details about different types of company registration in India, one must choose the proper company structure for their business. 

A business owner should choose the company structure wisely because it will affect how well the business runs and whether or not it meets its goals for making money.

One can choose any of the following ways to set up a business in India:

One Person Company

If only one person started the business and owned it, an OPC is the best way to register the Company. By signing up for OPC, the sole owner can join the corporate structure and continue his work. To create a OPC, you need documents like DIN, DSC, PAN Card, proof of address, ID proof of Director and the shareholder, proof of registered office, and a rent agreement (if any).

Sole Proprietorship

A sole proprietorship is a type of business that just one person runs. This business structure works well for small firms with a limited amount of money to invest. In a sole proprietorship, the business owner owns all the property and assets. To register a Sole Proprietorship, you need an Aadhar card, a PAN card and address proof  for your business registered office.

Partnership

A partnership is a name for a business with two or more owners. Partners are the people who own this type of business. A written agreement says how the partners will split the business's profits. Partnership formation requires a PAN card and proof of address for each partner and the firm, as well as a Partnership Deed, GST registration, and bank account information.

Limited Liability Partnership

A Limited Liability Partnership is a type of business set up, so its partners have limited liability. TIts same as partnership registration but with limited liablity. For LLP, you need to have pan card and aadhar card of partners and  proof for registered address for office and  DSC for each partner.

Private Limited Company

The law sees a business as a separate legal entity from the people who started it. After a company is registered, it will have company officers (Directors) and stakeholders (shareholders). Everyone who works for a Private Limited  is considered an employee. For Private Limited Company Registration, you need a DIN, DSC, PAN Card, proof of address, proof of residence, a Memorandum of Association, and Articles of Association.

Public Limited Company

Under company law, a business with members who join independently is called a PLC. A PLC has a separate legal existence. One can only sue members of a PLC for the number of shares they own. For registering a Public Limited Company, you need proof of identity, proof of address, and a PAN card from all Directors and shareholders. It would be best if you also had a DIN, DSC, utility bill, NOC from the landlord, Memorandum of Association, and Articles of Association.

Once the proper company structure has been chosen, the documents needed for company registration in India can be made.

What are the documents required for company registration in india ?

Here are the four most important documents that are requieat the time of online company registration procedure in India:

• ID Proof of Memebers and Directors (Pan and Aadhar Card)
• Photo of Members and Directors 
• Mobile Number and Email id of Members and Directors
• Bank Statement / Electricity Bill of Members and Directors  

Other Requirement are as follows:-

• Digital Signature Certificate (DSC)
• Director Number of Identification (DIN)

Along with these documents, you will also need documents that show your company's office address, PAN number, GST registration, ROC registration, PT registration, PF registration, and ESIC registration to register your company in India.

Documents that DSC needs (Digital Signature Certificate)

Directors and firm partners should use a DSC (Digital Signature Certificate) to send the necessary forms to the Government of India when registering a company. 

For DSC, Indian citizens will need the following documents:

• Proof of identity (AAdhar Card)
• The applicant's PAN card
• Passbook for a bank account
• Bank statements that the bank has signed (should not be older than 3 Months)
• Passport
• Photo

For DSC, foreigners will need the following documents of company registration in India:

• Proof of identity
• Attested copy of the applicant's passport
• VISA copy with attestation
• Proof of Address
• Attested copy of any other proof of address that the government has given out
• Copy of Resident Permit certificate with an official stamp

Foreigners must get their proof of identity and proof of address attested by one of the following authorities:

• Embassy of the Country of Origin (If the Foreign National is out of the native nation)
• Consularized by Country of Birth (To be done after Public Notary if the government is not in Hague Convention)
• Apostilled by the country of origin (To be done after Public Notary if the government is in Hague Convention)

Documents that DIN needs (Director Identification Number)

A Partner of an LLP or Director of a Company should have a valid DPIN (Designated Partner Identification Number) or DIN (Director Identification Number) (Director Identification Number). For certain eForms, a company needs the DIN number.

Indian Nationals will need the following documents for DIN to set up their businesses in India:

PAN Card

For company registration, the person who wants to be a Director of the Company should send a copy of their PAN card. The Department of Income Tax gives people a unique PAN (Permanent Account Number) in India. The Ministry of Corporate Affairs uses the name on the PAN card of the Company's Director for everything that has to do with the Company. So, the Director needs to ensure that the name on the PAN Card is correct. If a person gets married or changes their name for some other reason, the Director must change the PAN Card.

Proof of Address

The person who wants to be a Company Director should show proof of where they live. It should have the Director's name and the most up-to-date address from the PAN card. Make sure the document is at least 2 months old. Indian citizens can use the following items as proof of address:

• ID card/election card for voters
• Ration Cards
• Aadhaar Card
• Passport
• License to drive
• Bill, for the phone
• Bill for Electricity

Residential Proof

Along with proof of address, the Director must show evidence of where they live to incorporate their company. Proof of where the Director lives is needed to confirm their current address. It should have the same name as the Director's PAN card and be at most 3 months old.

As proof of residence, the Director can submit any of the following:

• Bill for Electricity
• Bank Statement
• Mobile Bill
• Bill, for the phone

Foreigners will need the following documents for DIN to start a business in India:

Passport

A Foreign National must have a passport to prove who they are. The Director must also have the place where or got their passport notarized. If the Passport is written in a language other than English, the official translator will translate it into English so that one can check it. If the Director's date of birth isn't on the Passport, they must show an additional document of company registration in India showing the delivery date. Make sure the other copy is appropriately notarized, apostilled, or certified.

Proof of Address

The person who wants to be a Director of Company needs to show proof of their address, which needs to be apostilled or notarized. It should have the Director's full name and the most up-to-date address.

The Director should ensure that the document is a year old at maximum. If the proof of address is written in a language other than English, the official translator will translate it into English so that one can check it. Foreigners can use the following as proof of their address:

• Residence Card
• Bank Statement
• License to drive
• A form from the government that shows your address.

Residential Proof

A Foreign National must show proof of residence and address to form a company. Proof of where the Director lives is needed to confirm their current address.

It should have the Director's name as it appears on the passport and shouldn't be older than a year. If the proof of residence is in a language other than English, an official translator will translate it into English so one can check it.

Foreigners can show proof of residency with any of the following:

• Bill for Electricity
• Bank Statement
• Mobile Bill
• Bill, for the phone

Documents Required For Company Registration For Office Address

For a company to register its rented property as its office address, it needs the following documents:

• Scanned copy of a lease or rental agreement
• Copy of scanned electricity bill
• Scan of the landlord's NOC (No Objection Certificate)
• Scanned copies of the landlord's Aadhaar card and PAN card

For a company to register its property at its office address, the following documents are needed:

• Documents about the property scanned;
• a scanned copy of any bill for a service
• NOC scanned copy (No Objection Certificate)
• Property Deed of Sale Deed scanned copy

Documents Required For Company Registration for Company PAN Card

Indian Nationals can get their Company PAN Card by filling out Form 49A, a PAN application form for Indian Nationals, unincorporated entities formed in India, entities incorporated in India, and Indian companies.

Foreign Nationals can get their Company PAN Card by filling out Form 49AA, a PAN application form for NRIs, unincorporated entities formed outside India, and entities incorporated outside India.

One should send in the Certificate of Company Registration in India with these PAN application forms. The Certificate of Incorporation is given out by India's ROC (Registrar of Companies).

Documents Required For Company Registration To Sign Up For GST.

According to the Goods and Services Tax Act of 2017, all businesses with a turnover of 40 lakh or more must sign up for GST. In north eastern and hill states, you must make at least 10 lakh in sales before signing up for GST.

For a company to sign up for GST, the following documents are needed:

• Company PAN card
• All directors' PAN cards
• PAN card of the signatory
• Signatory's proof of appointment
• Signatory's Aadhaar card
• Proof of all directors' addresses
• Evidence of the company's principal address
• Bank details
• Incorporation paperwork from the Ministry of Corporate Affairs
• Memorandum or Articles of Association

Documents Required For Company Registration With The ROC

The Certificate of Incorporation is a must-have for any business that wants to set up a shop in India. This certificate is available through Online company registration in India with the ROC (Registrar of Companies).

Here are the documents you need to register with ROC:

• MoA (Memorandum of Association)
• Documents of Organization

After getting the name approved by MCA, the applicant should apply for the certificate of incorporation (Ministry of Corporate Affairs). For the Certificate of Incorporation, one must fill out the following forms:

• INC-7
• INC-22
• DIR-12

What You Need To Register As A PT?

For PT registration of a company, the following documents are needed:

• Certificate of establishment
• Director's PAN card
• Copy of the Director
• Proof of address of Director (Driving licence or Passport)
• Address evidence of where it was set up (for a rented establishment, one must submit NOC from the owner and utility bill)
• The salaries of employees
• Statements of the business's finances

What You Need To Register With PF?

Any business with 20 or more employees is required to sign up for PF. In some situations, even places with less than 20 employees have to sign up for PF. As soon as an employee starts working, they are eligible for a PF. Employers are responsible for both deducting and paying PF. A 12% PF contribution rate should be split evenly between the employer and the worker. In places with less than 20 employees, the rate of PF deduction is 10%.

For PF company registration in India, the following are needed:

• Certificate of Incorporation
• Directors' ID proof (driving licence, voter card, Pan Card, or passport)
• A document with a list of everyone
• Directors and how to get in touch with them
• (for Business)
• GST Registration Certificate
• Pay and Pension Statement
• A paper that lists the bankers' names and the bank's addresses.
• 1st bill for buying equipment and raw materials
• 1st sale bill
• A record of when an employee started working and their father's name and date of birth.
• Check that one crossed out.
• Register all balance sheets (from Day 1 until the current date of provisional coverage), all vouchers, and salaries and wages.
• A document that shows the number of employees for each month.

What You Need to Register with ESIC?

For Company Registration in India with ESIC, the following documents are needed:

• Shops and Establishment Act or Factories Act licence or registration certificate
• Articles of Association, Memorandum of Association, Trust Deed, or Partnership Deed
• Number of Registration or Certificate of Beginning of Production of CST/ST
• PAN Card
• Proof of Address
• Check that it has been cashed or a copy of a bank statement
• Any document that proves when a business started can be used as evidence.
• A document that has a list of the firm's partners.

These are all the essential documents needed to register a company in India. For new Directors and Founders to be able to write their companies in India, they need to give these documents.

 

Read more about Starting a business in different cities in india :- 

company registration in pune

company registration in mumbai

company registration in jaipur 

company registration in kolkata